Job Description

The Executive Assistant (EA)will manage calendars, organize meetings, welcome visitors, accept phone calls, take messages and often take care of travel arrangements for the senior executive.

The EA will handle clerical tasks and prioritizes correspondence, allowing executives to focus on decision-making and higher-level responsibilities. The EA will serve as links between the executive and the rest of the staff, contribute to better organization and planning, and help leaders be more effective in their roles.

Executive Assistant duties and responsibilities

Executive Assistant is responsible for more than just administrative duties. To filter and prioritize client visits or phone calls, manage the schedules of busy executives and communicate on behalf of the executive they support.

Other responsibilities include:

Providing administrative assistance, such as writing and editing emails, drafting memos and preparing communications on the executive's behalf

Maintaining comprehensive and accurate corporate records, documents and reports

Performing minor accounting and bookkeeping duties

Organizing meetings, including scheduling, sending reminders and organizing catering when necessary

Answering incoming phone calls in a polite and professional manner and accurately taking messages

Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department

Managing the executive's day-to-day calendar, including making appointments and prioritizing the most sensitive matters

Coordinating travel arrangements (both domestic and international) and create trip itineraries

Using various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects

Executive Assistant skills and qualifications:

Time management and ability to meet deadlines

2-3 years of administrative assistant experience

Excellent verbal and written communication skills

Strong organizational skills and ability to multitask

Problem-solving and decision making skills

Ability to act as gatekeeper and escalate relevant information to executives as needed

Skilled in the use of standard office equipment (e.g., copiers, business telephone systems, projectors, fax machines).

Ability to work effectively with minimal supervision

Strong interpersonal skills

Ability to treat confidential information with appropriate discretion

Exceptional attention to detail

Familiarity with Microsoft Office Suite

This position will be open until a suitable candidate is found

Send in your resume along with a cover letter and the position you are applying for in an email to careers@justiceandhope.org