Open Positions

Executive Assistant
Job Description

The Executive Assistant (EA)will manage calendars, organize meetings, welcome visitors, accept phone calls, take messages and often take care of travel arrangements for the senior executive.

The EA will handle clerical tasks and prioritizes correspondence, allowing executives to focus on decision-making and higher-level responsibilities. The EA will serve as links between the executive and the rest of the staff, contribute to better organization and planning, and help leaders be more effective in their roles.

Executive Assistant duties and responsibilities
Executive Assistant is responsible for more than just administrative duties. To filter and prioritize client visits or phone calls, manage the schedules of busy executives and communicate on behalf of the executive they support.

Other responsibilities include:
  • Providing administrative assistance, such as writing and editing emails, drafting memos and preparing communications on the executive's behalf
  • Maintaining comprehensive and accurate corporate records, documents and reports
  • Performing minor accounting and bookkeeping duties
  • Organizing meetings, including scheduling, sending reminders and organizing catering when necessary
  • Answering incoming phone calls in a polite and professional manner and accurately taking messages
  • Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
  • Managing the executive's day-to-day calendar, including making appointments and prioritizing the most sensitive matters
  • Coordinating travel arrangements (both domestic and international) and create trip itineraries
  • Using various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects

  • Executive Assistant skills and qualifications:
  • Time management and ability to meet deadlines
  • 2-3 years of administrative assistant experience
  • Excellent verbal and written communication skills
  • Strong organizational skills and ability to multitask
  • Problem-solving and decision making skills
  • Ability to act as gatekeeper and escalate relevant information to executives as needed
  • Skilled in the use of standard office equipment (e.g., copiers, business telephone systems, projectors, fax machines).
  • Ability to work effectively with minimal supervision
  • Strong interpersonal skills
  • Ability to treat confidential information with appropriate discretion
  • Exceptional attention to detail
  • Familiarity with Microsoft Office Suite

  • This position will be open until a suitable candidate is found

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